Office AMS (hereinafter referred to as “the Company”) hereby establishes and publishes the following policy regarding the handling of personal information, and declares its commitment to comply with it.

1. Definition of Personal Information

“Personal Information” means “personal information” as defined in the Personal Information Protection Act, and refers to information about a living individual that falls under either of the following categories:

(1) Information that can identify a specific individual by name, date of birth, or other descriptions contained therein (including information that can be easily collated with other information and thereby identify a specific individual)

(2) Information containing a personal identification code

2. Personal Information Protection Policy

The Company establishes the following personal information protection policy, recognizes the importance of personal information protection, and thoroughly implements personal information protection measures.

3. Use of Personal Information

(1) Acquisition of Personal Information The Company will acquire personal information such as name, date of birth, telephone number, email address, and address when accepting inquiries to facilitate the smooth execution of operations.

(2) Use of Personal Information The personal information of individuals acquired by the Company will be used within the scope of clearly defined purposes.

(3) Compliance with Laws and Regulations The Company will comply with laws and regulations applicable to personal information held by the Company.

(4) Improvement and Review of Personal Information Handling The Company will implement continuous improvement of the management system and mechanisms related to personal information protection.

4. Purpose of Use

The purposes for which the Company uses acquired personal information are as follows:

(1) Responding to inquiries and scheduling consultations

(2) Checking for conflicts of interest when accepting consultations

(3) Sending various materials and information

(4) Improvement of our website and business operations

(5) Reporting inquiry status to website maintenance and management companies in a manner that does not identify personal information

(6) Compiling and publishing information as unidentifiable statistical information

(7) Delivery of email communications

5. Disclosure of Personal Information to Third Parties

The Company will not disclose acquired personal information to third parties without the prior consent of the individual. However, in the following cases, the Company may disclose the acquired personal information without prior consent:

(1) When disclosure is required by law

(2) When the Company determines it necessary to protect the rights, interests, honor, credit, etc. of the Company, other individuals, or other third parties

(3) When the individual has given prior consent to the disclosure of their personal information

6. Inquiries Regarding Refusal of Use/Provision of Personal Information

If you do not wish your personal information that has been provided to the Company to be used, or if you do not wish it to be provided to third parties within the scope of the stated purposes, please contact the Company.

7. Changes and Notifications

The Company may change the content of this privacy policy without prior notice. As we cannot notify individuals each time, please refer to the latest content on this page when using our services.

8. Correction and Deletion of Personal Information

(1) If personal information held by the Company is not accurate, the individual may request correction or deletion of the personal information.

(2) When the Company receives a request as described in the preceding paragraph and decides to correct or delete the personal information, the Company will notify the individual without delay after correcting or deleting the personal information in accordance with the procedures established by the Company.

9. Contact for Complaints and Inquiries

The Company accepts complaints and inquiries from individuals regarding the Company’s handling of personal information. For inquiries or complaints, please contact the following office:

Personal Information Inquiry Office
Honan-cho Plaza 107, 2-5-11 Honan, Suginami-ku, Tokyo 168-0062
FAX: 03-5913-8166
Email: info@officeams.com (Please note that we do not accept telephone inquiries.)

Established: April 1, 2025
Last revised: April 1, 2025
Yugen Kaisha Office Ams Representative Director: Akiko Hirai